How to Fill out DBA Forms

June 8, 2015 by  

The new business owner will typically choose a name for the busy that clearly states what the business does and is memorable to its customers. Once the name is chosen it must be filed as a DBA with the local government. The trick is to fill out the DBA forms correctly the first time

Specify the Entity
The first line on the DBA form specifies if this is a new filing or a renewal of an existing business. To let the county know what type of business this is, the second line provides a few choices: “I Am” for a sole proprietor, “We Are” for a partnership and “It Is’ for a corporation on other legal entity. As sole owner of the business, circle the choice, “I Am” to indicate this business is a DBA/sole proprietorship.

Business Information
The next few lines on the DBA form require some basic business information. First the type of business must be declared. On the next lines the business address is added. Finally the chosen business name is included.

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Owner Information
The next section of the DBA form requires the business owners’ personal information. If the business is a sole proprietor or partnership then the name of the owner or owners and their respective addresses are entered into this section. If the business is a corporation or LLC then all the names of the owners and their addresses must be included in this section.

Double check to be sure the form has been filled out correctly. If so, the DBA from must now be notarized. A notary can usually be found at a bank, an attorney’s office or a government office. The notary might charge a small fee for the service. Be sure the DBA form is never be signed and dated unless a notary is present.

Once the DBA form is signed and notarized it should be delivered to the correct county or state office for filing. Be sure to bring a business check to pay for the DBA filing. Many filing offices will not accept cash or charge. And if possible use a business check for the payment for tax purposes.

If a mistake has been made on the DBA filing form it is best to fill out a new DBA form instead of trying to correct the mistake. In addition the DBA should be filed before the business owner request a tax identification or employer identification number. Finally to save time, complete a business name search prior to gong down to the clerk’s office to fill out and file the DBA. If the name has already been taken a new name will have to be determined and this is best to do well in advance.

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One Response to “How to Fill out DBA Forms”

  1. Joiesette Hilliard on October 4th, 2015 7:06 am

    Thank you for your help. But the 2nd page talks about the Trust and Fiduciaries. I don’t have my Trust finish yet. Should I wait to fill my DBA out?

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